本文介绍了高效使用电子邮件的五条建议：关闭提示音避免打断工作；限制每日查收次数与时长；区分工作与个人邮箱；通过主题行筛选优先回复邮件；慎用“全部回复”功能。遵循这些方法可减少时间浪费，提升工作效率，帮助员工更早完成工作离开办公室，让邮件真正成为工具而非负担。
Email helps workers to communicate at any time, from any place.
电子邮件帮助员工在任何时间、任何地点进行沟通。
Email is an important tool, but it can also lead to a waste of time.
电子邮件是一个重要的工具，但也可能导致时间浪费。
How can workers make sure that email is a tool and not a time-waster?
员工如何确保电子邮件是工具而不是浪费时间的手段？
Here are some simple tips to follow.
以下是一些简单易行的建议。
They can help you use email more efficiently (高效地) at work.
它们可以帮助你更高效地使用电子邮件工作。
First of all, turn off the sound in your computer that tells you that you have a new email message.
首先，关闭电脑中提示你有新邮件的声音。
That “You’ve got mail!” sound is like a telephone or a doorbell.
那种“你有新邮件！”的声音就像电话或门铃一样。
It interrupts your work.
它会打断你的工作。
When you hear it, you will want to check your messages.
当你听到它时，你会想查看你的消息。
And it will take you at least a few minutes to get back to work after that.
之后你至少需要几分钟才能重新投入工作。
Can you imagine how much time you waste because of that little sound?
你能想象因为那个小小的声音你浪费了多少时间吗？
Second, limit how often you check your email.
其次，限制你检查电子邮件的频率。
Try checking it only three times a day, for example, at 9:00, 12:00 and 16:00.
例如，尝试每天只检查三次：上午9点、中午12点和下午4点。
Also, limit the time you spend reading and answering email each time.
同时，每次阅读和回复邮件的时间也要加以限制。
Fifteen minutes is usually long enough.
通常十五分钟就足够了。
Third, use a separate email account for work and personal life.
第三，为工作和个人生活使用不同的电子邮件账户。
Do not give your work address to friends or family, and do not give your personal address to people at work.
不要将工作邮箱地址给朋友或家人，也不要把私人邮箱地址给同事。
If you are working on several projects at one time, use a separate email account for each one.
如果你同时在处理多个项目，为每个项目使用一个独立的邮箱账户。
So you can focus on the most important project.
这样你就可以专注于最重要的项目。
Fourth, you won’t have to read all the email messages every time you open your email.
第四，你不必每次打开邮箱都阅读所有邮件。
You can look quickly at the subject lines and then decide which messages to answer right away.
你可以快速浏览主题行，然后决定哪些邮件需要立即回复。
You can read the others later.
其他的可以稍后再读。
Finally, do not always use “reply to all” to answer email.
最后，不要总是用“全部回复”来回复邮件。
Only send the message to people who need to read your answer.
只把信息发送给那些需要看到你回复的人。
That way, you won’t fill your workmates’ in boxes with messages they don’t need.
这样你就不会用他们不需要的信息塞满同事的收件箱。
And they won’t waste time reading them.
他们也不会浪费时间阅读这些邮件。
If you follow these simple steps, you will be a more efficient worker.
如果你遵循这些简单的步骤，你将成为一名更高效的员工。
Best of all, you will be able to leave the office earlier.
最重要的是，你将能够更早下班。
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